Present: Marian (chair), Barbara, Tim, Ray, John

Apologies: Marie

Minutes of previous meeting approved – Marian, seconded Tim

Agreed that in future minutes would be posted on the website

Choir: Gayle joined the meeting and outlined the financial position of the Choir, which is
separate from the “main” funds. Agreed that U3A would provide a backup if the Choir’s
finances resulted in a shortfall.

Agreed (Marian /Tim) that Tony Cross would be our auditor for the 2026 year

Financial report accepted

Issues arising from the Incorporated Societies Act; thanks to Dave Smith for his
suggestions

Dates for 2026:
- Committee meetings April 13th, June 22nd, August 24th, November 2nd
- Mid year meeting June 25th to include catered lunch in celebration of our 30th
Anniversary

Brief discussion on the possibility of changing the Financial Year and date of the AGM
(as raised at the last AGM) but the Treasurer would need to be present; agreed that this
would be discussed online

Website access: some people to be added, others removed – action Ray /Alyson

Agreed (Tim /John) that in specific cases we would pay mileage to speakers who have
had to travel some distance. More generally, the next AGM should discuss a policy on
payment for guest speakers

Marian has a list of members which she will circulate

Joining courses “late” – agreed that the member only needs to contact the relevant
coordinator

Consensus that keeping a register of attendees at course meetings is not essential and
should be left to the discretion of the relevant coordinator; however the list of attendees is needed in case of emergency

Lapel mikes and associated equipment for speakers: proposed by Barbara, cost approx.
$200. Agreed Tim, seconded John

Marian will assist with the printing of the next course booklet

John to send a note of thanks to Helen Roper for the donation of the data projector; this
is now available at Tawa Community Centre and should be signed for. Marian will
provide an extension lead to use with the projector

Website: agreed that it should be updated. A subcommittee of Ray, John and Peter
Woods will take this forward. Previous discussions (Pat and Judith) with Digital Rainbow
(DR) indicate that this would cost in the range of $5k - $7k, which was considered
acceptable. First step will be to discuss with DR what they need in the way of a spec

.
Meeting closed at 11.55